Every once in a while we like to send a reminder out about all the programs we offer. Sometimes in the compliance world, things can be out of sight, out of mind. As long as no one is bothering you about your program, you must be on the straight and narrow -- right?
That's not always the case, and that's why we're here. One of those services we're outlining today is our DOT administrative check-up. This is something we can easily do remotely for you. What we're offering to do for member companies is to go over all your DOT paperwork to make sure everything is shipshape. There's lots of components to a DOT program, and a lot of it can be overwhelming. Maybe you've outsourced part of this to a third party, or maybe you've decided to take this on yourself. Either way, it's worth it to get an extra set of eyes on things to see how things are going.
Here's the checklist we've devised to determine how your program stands:
DOT standards / checklist
- Are driver qualification files kept separate from general employee files? Are they reasonably secure?
- Do driver files have all documents needed?
- How are all of these renewal dates tracked? (med card, MVR, driver’s license, etc)
- If needed (for non-CDL drivers), is the person administering the driving test qualified?
- All random testing standards followed?
- How are ELD’s managed?
- Are drivers certifying their logs at a reasonable interval?
- Are unassigned driving events logged and assigned?
- Are all driver supervisors trained in reasonable suspicion (60 minutes alcohol abuse training; 60 for controlled substances)?
- How are daily vehicle inspections managed?
- Are DOT inspections signed and returned? Is a file kept of all DOT inspections?
- How are fleet annual DOT inspections managed?
- Is the person who does the annual brake inspections qualified to do so? Is that qualification on file?
- Is DataQ’s checked regularly?
- Familiarity with different levels of DOT inspections?
- Do you send in your FMCSA MCS-150 biennial renewal at the required times?
- How is the fleet managed in general? Dates on required services, etc.
Feel free to use this checklist on your own as a resource as well, but if you want that extra security, feel free to contact TT&S to discuss further.
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